Whether you're a fresh-faced entry-level applicant or a seasoned professional, we've all been there—that moment of dread before a WebEx interview. The good news is that with the right approach, you can ace your next virtual interview and land your dream job.
In this article, we'll share some winning strategies that will help you navigate the sometimes-intimidating world of online interviews. So, sit back, relax, and get ready to wow your potential employer through the camera lens.
What is a WebEx interview?
Picture this: you're all dressed up, ready to impress your potential employer, but the job is halfway across the country. Even before the COVID-19 pandemic, flights and accommodation—not to mention travel time—were major drawbacks to interviewing in person for roles further afield.
That's where WebEx comes in—it allows you to have face-to-face interviews from the comfort of your own home.
Virtual interviews have the benefit of saving time and money for employers and candidates alike, offering the luxury of interviewing from anywhere around the world. Unlike a resume or phone interview, virtual interviewing platforms such as WebEX allow employers to gain a better sense of your skills and personality as a whole.
The WebEx platform and app
If you’ve been invited to a WebEx interview, it’s time to get familiar with the platform.
WebEx offers three main software options for its diverse user base:
WebEx Meetings is the standard option that most people use. All you have to do is click on the meeting link that your employer sends you, and, voila! You'll be taken to the virtual meeting room where your interviewer will be waiting for you.
Next, we have WebEx Teams. This is a collaboration platform that allows teams to work together in real-time. You’ll be able to communicate and work together with multiple people just like in a face-to-face environment and it’s very useful for group projects or settings that require input from many people at once.
WebEx Event Center is used for larger meetings or events, like a group interview. Instead of joining the virtual meeting room right away, you'll be taken to a waiting room where you can mingle with other candidates before the interview starts. It's like a virtual networking event—minus the small talk and awkward handshakes!
How early should I join a WebEx interview?
To ensure last-minute technical difficulties don’t jeopardize your punctuality, it’s best to aim to join a WebEx interview at least five minutes early. If you’re hoping to test your audio or video settings, (or simply feeling extra eager!), then showing up ten minutes prior to the interview time should give you plenty of opportunity to adjust your settings and calm any nerves.
Can I run a test WebEx meeting?
You've tested your internet connection, your webcam is working, and your hair's on point. But, there’s always that one thing that you forget to check which can potentially disrupt your whole interview—in this case, the WebEx meeting itself.
Fortunately for you, you can run a test WebEx meeting before the actual interview.
Running a test meeting allows you to test your audio and video settings in a low-stakes environment. Plus, you can play around with the different features and settings to make sure you're comfortable using the platform.
Joining a test WebEx meeting also gives you the chance to familiarize yourself with the layout of the platform. You'll know where to find the chat box, how to raise your hand, and where the "mute" button is located.
To join a test WebEx meeting:
- Go to WebEx Test Meeting
- Enter your name and email address
- Click Join
- Install the WebEx app on your computer if you haven’t already
- Choose how you want to hear everyone in the meeting from the options given
- Choose if you want to join the meeting with your microphone turned on/off
- Choose if you want to join the meeting with your video turned on/off
- Click Join Meeting
- Click Ok when you see the message about the host not being in the meeting
- Play around with the interface
- When you’re done, click Leave and then select Leave Meeting
Strategies to make the most of your WebEx interview
Prepare as you would for an in-person interview
Just because your WebEx interview is taking place in your own home doesn't mean you can skimp on the preparation. If you wouldn't show up to an in-person interview in casual clothing or without doing your research on the company, then it’s equally as inappropriate for your WebEx interview. Treating your virtual interview just as seriously as you would an in-person one is a great way to set yourself up for success.
This means showing up on time (or even a few minutes early, as we discussed earlier), dressed appropriately, in a tidy workspace, and with your technology checked and functioning. You want to create a professional environment that showcases your skills and abilities—not one that distracts from the interview or draws your professionalism into question.
Remember, your interviewer is taking time out of their busy schedule to speak with you, so it's important to show them that you respect their time and the opportunity they're giving you. And, by preparing for your virtual interview just like you would for an in-person one, you're showing that you take the opportunity seriously and are willing to put in the effort to make a great impression.
So, put on your best (virtual) smile, make sure your workspace is tidy, and let your interviewer know that you're ready to knock this virtual interview out of the park!
Get to grips with the WebEx platform ahead of time
We've all been there: you're all set for your virtual interview, you've got your suit jacket on, your notes are at the ready, and... oh no. You can't figure out how to turn on your webcam. Or worse, you accidentally hit the "mute" button and can't figure out how to unmute yourself. Now you’ll be frantically trying to solve this issue during the interview instead of answering the interview questions. This doesn’t scream professionalism to your employer.
Familiarizing yourself with the WebEx platform well ahead of time can save you from technical difficulties and the ensuing panic, while also showing your potential employer that you're proactive and prepared. Plus, if you're already comfortable with the platform, you can focus on nailing the interview itself instead of worrying about the technology.
So, how do you familiarize yourself with the WebEx platform? You can join a test meeting, as discussed earlier, and play around with the features. Make sure you know how to turn your webcam and microphone on and off, how to share your screen, and how to chat with other meeting participants. If you know any experienced users, you can ask for their help and insight on how to navigate the software better as well.
Be mindful of video interview etiquette
We've all heard the horror stories of someone forgetting to mute themselves during a virtual meeting and accidentally sharing their embarrassing bathroom break with the entire group. Don't let this be you! Mindful video etiquette during your WebEx virtual interview is crucial to avoid any awkward and potentially career-ending moments.
First and foremost, make sure your background is appropriate. Your interviewer doesn't need to see your messy bed or your questionable taste in decor. Opt for a blank wall or a neutral background to keep the focus on you and your qualifications. If you’re less than happy with your workspace, you can always use an overlay or virtual background which can filter out the distractions behind.
Secondly, dress appropriately. Just because you're in the comfort of your own home doesn't mean you can show up to your virtual interview in your everyday clothes. Dress professionally from head to toe, because you never know when you might need to stand up to grab a pen or a glass of water.
Finally, be mindful of your body language and facial expressions. Avoid fidgeting or slouching in your chair, and make eye contact with your interviewer (or at least with the camera) to show that you're engaged and interested in the conversation. Remove any distractions and resist the urge to check your phone or browse the internet during the interview.
Send a video follow-up
So, you just had your WebEx virtual interview and you think you nailed it. But before you start celebrating, don't forget the importance of sending a follow-up thank-you message to your interviewer. And even better, make it a video message! Not only will it show your appreciation for the opportunity, but it will also give you another chance to showcase your personality and communication skills.
Sending a video follow-up message after your virtual interview is a great way to stand out from other candidates who may have just sent a generic email. Plus, it shows that you're comfortable with technology and able to adapt to new communication methods. And let's be real, who doesn't love getting a personalized video message in their inbox?
To create your video follow-up message, you don't need any fancy equipment or editing skills. Just use your computer or smartphone camera and find a quiet, well-lit area to record. Start by thanking the interviewer for their time and reiterating your interest in the position. Then, briefly highlight any relevant skills or experiences that you may have forgotten to mention during the interview. And don't forget to end with another thank-you and a friendly sign-off.
Sending a video follow-up message is a simple yet effective way to make a lasting impression on your interviewer. It shows that you're thoughtful, professional, and willing to go the extra mile. So, don't hesitate to hit that record button and let your personality shine!
Interview with confidence with VODIUM
In an increasingly digital era, processes in the workplace are going virtual—and this includes recruiting as well. Even beyond the virtual interview, proficiency in virtual teleconferencing platforms such as WebEx is a great way to demonstrate your adaptability to remote or hybrid working.
Communicating via WebEx can present some unique challenges, but VODIUM is here to build your confidence in communicating in virtual settings and to prepare you for the world of virtual work. To learn more about how you can level up your WebEX skills, or to start your free trial of VODIUM’s teleprompter, check out VODIUM today!
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